One Cobble at a Time

Admin season always sneaks up on me. It is how I describe those periods of time when I’m living by my task list and paying attention to dozens of small administrative tasks all day long. This time I was at least ten days into admin season before I realized that I was in the middle of admin season. Probably because I’m still juggling the last tailing ends of things to deliver for XDM2e while also starting the ramp up for Shafter’s Shifters and our Patreon makeover. In fact, maybe I’ll just make a list. Or several.

XDM2e

• Keep working with our accessibility consultant to get the fully accessible versions of this book complete. (ETD end of June.)
• Discuss the feasibility of ePub and Mobi formats with an expert. (Meeting Saturday)
• Update the QFT PDF so that it matches XD20 v2. (Yes I know that sentence is barely comprehensible. I’m changing numbers in a game module to match updates to the game mechanics in the new version.)
• Layout the character stand up PDF.
• Keep communicating with Tracy to track the progress of the audiobook version.
• Keep communicating with the printer to track the completion and arrival of the print version.
• Re-learn how to put digital books up on sites other than our own store.
• Clean up my warehouse and make floor space so I can receive pallets of books.
• This list will spawn an entire new list of shipping and fulfillment tasks once the print books arrive.

Shafter’s Shifters

• Daily meetings with Howard where I’m a sounding board for plot problems and character thoughts.
• Post chapters for our Patrons each Monday through the end of May.
• Gather feedback from beta readers.
• Be an alpha reader and then editor as the book progresses.
• More tasks will spawn for this as we reach the point where we’re ready to crowdfund.

Writing Excuses Retreat

• Check and answer customer support emails daily.
• Weekly meetings to make sure tasks are on track.
• Manage meeting scheduling as needed.
• Help draft some communications to staff and attendees.
• Participate in setting up and managing the Discord communities.
• Other tasks as assigned.

Household Admin

• Grocery shopping and other resource acquisition.
• Prescription management.
• Appointments and calendaring.
• Manage the outsourcing of lawn care.
• Accounting and bill paying weekly.
• And I’m supposed to be prepping areas of the house for further kitchen remodeling, but somehow I never get to this part of the list.

Business Admin

• Weekly accounting and bill paying.
• Ship store orders to customers at least twice per week.
• Learn how to format digital files so that we can offer Planet Mercenary and the Mayhem Cards as POD items on DriveThruRPG.
• Check the PO Box.
• Check and answer customer support emails.
• Calendar management to try to picture how the next months will go.
• Gen Con planning.
• Inventory tracking and re-ordering. (We’re nearing reprint time on a couple of books.)

Writerly Stuff

• I have two newsletters to write and send out. (One for Hypernode Media, one for Sandra Tayler.)
• I’m reading a book to give feedback to a critique partner.
• Drafting the Structuring Life to Support Creativity Workbook.
• Revising House in the Hollow.
• Blogging (Which I’ve obviously not been getting done much lately.)
• Holding monthly Creative Check-Ins with a small group.
• Intending to write a short story, but never quite getting past the “vague concepts” stage.
• Feeling guilty that I’m not putting up more things on Patreon.

Personal & Family Stuff

• This list is not for public consumption, but it exists and has many items on it.

These lists are not comprehensive. But seeing them all in a row like that makes me think I should grant myself a little bit of grace for the things I want to be doing but never quite manage to get done. I’m optimistic that I can actually clear away some of these things in the next few weeks and create more space in my schedule.

This is after care week. I’m the primary caregiver for post operative recovery for one of my people. (The same surgery which caused so much stress two months ago, and continued to cause anxiety all the way until sometime during the first post-op day.) Surgery happened as scheduled on Monday. None of the dozens of catastrophes I imagined came to pass. Right now itching is more of a problem than pain. Mostly my post-op tasks are making sure we stick to the medicine schedule and emptying the drains. We’re not supposed to touch the wound dressings or compression vest until our first post-op appointment next week. That is when we’ll really get to evaluate results, but indications are that the patient will be happy with them. I have a lot of unprocessed emotion surrounding the surgery, everything from dire fears to bright hopes. That emotional processing will happen sometime, but not today. I’m pretty mushy today. All of my thinking is slow. Which made me realize that I’m also managing aftercare for myself. I’m finally out of crisis mode. Maybe.

The unscheduled aftercare, which is also taking place this week, is for our elderly cat who became ill the night before the surgery. I had to call for an emergency vet appointment from the surgery waiting room and then shove the appointment information at Howard so he could handle it. Which he did. And the cat was much better with some fluids. So I am managing food/medication schedules for both a post-operative human and a furry patient with pancreatitis and bladder infection. And I’m excusing myself from many of my regular tasks so that I can take naps instead.

Perhaps next week I’ll be able to tease out some coherent thoughts on all of this.

Time has been sliding right on by me and I realize that it has been nearly a month since I last wrote a blog post. This was not intentional. I just reached a very admin-heavy portion of my existence and I had to let my writer self go dormant while I managed a host of other things. The things were mostly small, but in aggregate it has been a lot. So here are some updates.

We sent XDM2e off to print on Monday. The core book is done and my big push in relation to the project is to write up Alt-Text for every image in the book so that we can put that Alt-Text into the PDF before release. Writing the text isn’t very brain draining, but there are over 240 images to write text for. I’m hoping to get the PDF and other electronic deliverables handled with a few weeks to spare before books arrive and I have to jump into shipping mode.

My son got his driver’s license! This removes 5 hours per week of carpooling from my schedule. He has also taken on some of the other errands, drop offs, and pick ups as well. I’m hopeful that having these additional hours back will create more space for me to write things.

Tax Return money arrived, which alleviates some of the immediate financial pressure because I now have funds to pay for health insurance premiums through the end of the year. (Premiums are by far our largest monthly bill.) However one of my jobs as a business owner is to always do the “when will money run out?” math and then count backward from that point. Howard and I need to be running another revenue generating project soon. This is the constant juggle of living on a creative income.

I have writing projects I want to get done. Gardening projects that are calling me. And home improvement projects that are long overdue (and underfunded). There simply aren’t as many energetic hours in the day as I would like. Though all too often I find myself with un-energetic hours where I need to rest and recharge rather than do focused work.

Next week some family things will take up large portions of my time. After that, I’ll be able to look around and figure out what comes next. This is the current state of my things.

I almost missed it, which already makes clear how very different this year is from last year when I watched the pandemiversary coming for weeks and pondered how to properly mark the occasion. This time I was too busy to watch for the arrival of the specific day. Too busy weathering the ongoing massive/pervasive shifts in how the world functions. Too busy wondering whether the rush to declare pandemic over is reasonable or foolhardy. Too busy trying to keep half a dozen projects moving forward simultaneously in the hope that I can begin to replace the income we lost because of all the projects we didn’t do in 2020 and half of 2021. I only remembered to notice the day because I saw a tweet at 11pm. Then I didn’t get this post written until the next day.

Is the pandemic over? Only time and statistical analysis can really say for sure. Opinions vary wildly. My own opinions vary wildly from day to day depending on which direction my anxiety is leaning. One thing I am certain of, I am tired. I would dearly like to finish some of these projects I’m pushing forward. I would like to feel more stable and secure. It would be very lovely if one of the things that moves into the “finished” category is the pandemic. But I don’t actually control that. Alas.

But for future reference, here is a list of ongoing pandemic-caused effects in my life:

• Soy Sauce Flavored ramen has been unavailable for two months. Store shelves regularly have gaps where the store has been unable to re-stock an item. I vaguely remember that prior to the pandemic, this didn’t happen. There is plenty of food in the stores, but not always the foods that are on my list.
• Worker shortages abound. We once ordered a pizza that never arrived because the store was so understaffed that they couldn’t keep up. Another time we had to pick up the pizza because there was no delivery driver. Wait times everywhere are longer. Customer service is less available. I’ve learned to be extra patient and to lower my service expectations.
• Gas prices are higher than they have ever been before in my adult life. Yes, some of this is caused by Putin’s war on the Ukraine and economic sanctions, but much is because production was shut down because of the pandemic and then production couldn’t be brought back up to prior levels because of worker shortages.
• Food prices are going up too. And the rent on my warehouse. The increase in the property value on our house means that property taxes are going to hit us hard this fall. Every bill, every expense, I wonder not if it is going to go up, but by how much.
• Everyone I know has spent some time in the past few years re-evaluating their priorities and reconfiguring their lives. This is going to take several more years to shake out.
• I am both heartened by the way I see many people showing up for each other and being good, while also being saddened and discouraged by the lack of empathy displayed by other people.

Even if the pandemic is “over” in terms of infectious illness filling up hospitals and causing deaths, we still have years of adaptation ahead of us in coming to terms with everything that has permanently changed and everything that is still in the process of shifting.

Several times in recent months I’ve had moments where I felt jealous. Usually it happens when a friend is celebrating a big success in an arena (parenting, publishing, etc.) where I’ve been struggling. Then I’m left with a hard pile of emotions to juggle because I have to figure out how to both honor my own feelings and to share in the joy of my friend. It helps when I recognize that jealousy is like anger in that it is a secondary emotion. When I peel away anger or jealousy I discover that what I actually feel is hurt or grief. Usually the source of grief is wholly unrelated to the person I’m feeling jealous of. When I see the grief for what it is, I am better able to hold it separate from my joy for my friend’s triumph. Then I can aim the shared joy toward my friend and process the jealousy/grief in a space where it won’t impact their celebration.

This year is a minefield of potential grief for Howard and me because this is the year when we are feeling the financial and emotional pinch from the projects we were unable to work on in 2020-21 because of Howard’s Long Covid. We did a lot of creative work during that span of time, but it was mostly focused on life-adjustment rather than saleable creative output. This year we’re in production mode. We’re producing work which will hopefully mean that the during second half of 2022 and all of 2023 we’re releasing things and moving forward with additional new things. Being in a more stable place ourselves will help my immediate reaction to the success of my friends be solely joyful rather than tempered by private grief.

Until then, I remind myself that jealousy is a natural response to circumstances beyond my control and I’m accountable for what I do with the feelings that show up in my head, not for the fact that they’re there.

It is not a new experience for me to encounter a gap and then to bridge it with my own efforts. I’ve been doing this sort of work for decades. I’ve done it for my young children, creating learning activities and enrichment when the school wasn’t quite meeting their needs. I’ve done it for our business when I solved fulfillment challenges by hand sorting file boxes of invoices to match them to postage in the era before all the click-and-go shipping software was available. I’ve done it at church where I run the Sunday streams for people who need to stay at home. I’ve done it for conferences and events. I’ve done it for friends and family. In fact it is hard for me to stop myself from bridging a gap once I know it is there and can see how my skills can make crossing possible.

It is one thing to throw myself across a gap which only needs to be crossed once or for a limited time. It is an entirely different experience to become a bridge which gets constant traffic and needs regular effort or maintenance. I’ve done both. In fact the job of parent is to turn oneself into infrastructure to support the growth and development of immature human beings. This is why it takes a village to raise a child, because being infrastructure is exhausting work and we have to lean on each other to accomplish it. I’m now at the far end of parenting where most of my parental duty is to stand off to the side out of their way, but still available as a resource. I’m still infrastructure for my non-driving children, but even that era is coming to an end as we’re close to getting a couple of driver’s licenses. I’m also infrastructure for my household as I handle a large portion of the resource management and grocery shopping.

One of the things that I have learned from being the support structure for others so often is to be cautious about the support roles I volunteer for and to immediately set out to make it so that the support role can be handed off to another person if I need to step out of the job. Yes I’ll take on church streaming, but once I’ve problem solved the stream itself I will set about creating a set of instructions and training several people on how to do the job. If bridging the gap is important enough that I’m willing to turn myself into a bridge, then I want to make sure that I’m not a single point of failure. Instead I want to participate in the construction of a solid bridge that will last long after I’ve stepped away.

Got the letter from the Primary Care doctor. It is a strong letter that does exactly what we need. Submitted it to the surgeon who will submit it to the insurance. And now we do more waiting.

Car that was in the crash ended up being totaled, so my daughter and son-in-law get to go vehicle shopping in this terrible used car market. Whee.

Son who was struggling has had a good week so far. So that’s a relief.

Son who promised to be as boring as possible was, in fact, very boring. He had a quiet, pleasant weekend with no crises in it.

I’ve managed to re-set and yesterday was a pretty good work day. Today hasn’t been, but it is within the normal range of “didn’t get enough done” instead of me being complete mush.

So that is where all the things are. Now I need to go find some work focus.

Dear Readers,

This letter is a little bit different than normal because I’m in a very different headspace than normal. In the large scheme of my life, the setbacks of this past week are small, but the emotional impact of them is large. I use the word “impact” deliberately because I’ve experienced many of these things as body blows after which I have to stop and catch my breath. The disruption is real and made worse by the lack of space between them. Without space to recover in between, my anxiety engine gets revved up and everything feels dire. So, in an effort to process all of this, I’ve written this letter. In case you’re also standing in an emotionally complex place and need to opt out, some things mentioned in this letter are: mental health struggles with anxiety & depression, wrangling with the healthcare system for transgender care, surgery, and a car crash in which no one was seriously injured.

Additional note: It took a lot of work to distill the essence of what you’re reading. I could write another 5-10k words with additional supporting information about all of the emotional, physical, and medical decisions that have landed us where we are. If, after reading this, you feel compelled to help somehow you can post pet pictures or happy things on social media or send them as replies to this newsletter. At this time distraction is needed, not brainstorming or additional advice. (Also totally fine if you just want to read without responding in any way.)

My head was very noisy this past week. It was busy with:

• Fragments of contentious (but important) discourse inside my faith community
• Thoughts about my role as a parent for my adult son who was struggling hard with depression, anxiety, panic attacks, and sensory over-stimulation for several days in a row.
• My married daughter who had a car accident (no physical injuries to either driver, just smashed cars) and we were her support network for picking her up from the crash site, helping calm her distressed emotional state on crash day, and post-crash emotional processing on the day after.
• Thoughts from larger world discourse on the topics of reproductive rights, healthcare, transgender rights, climate crises, and economic uncertainty.

The key commonality in all of these things is that topic is very important to me, often affecting my life directly, but my power over the outcome is limited. I do not like powerlessness. It makes me afraid and my learned response to that fear is contingency planning. Lots of it. I rehearse conversations that will probably never happen. I think through if/then decision trees to preplan my possible actions, even though I know from long experience that when I come up to an action moment most (if not all) of those contingency branches will be irrelevant to the choice that is actually offered. If my anxiety is particularly wound up, I’ll find myself in catastrophization spirals where I imagine the worst possible outcome, feel panic as if that outcome is inevitable, then play it over and over in my head in the same way that people replay a car accident, trying to understand what happened and to re-write the ending. Only I’m making up the terrible ending and then spending time trying to re-write it or contingency plan to avoid it.

The amount of creative energy sucked up and wasted on these brain activities is significant. So I try my best to prune them off as soon as I recognize them. But even pruning takes energy. I was managing, hoping for a calmer few days. Instead I got a notification from a surgeon’s office that we had two weeks to get a second surgery clearance from a doctor so my 21yo can have surgery in April.

My children’s lives and stories are theirs to tell, so I haven’t said much about my non-binary child and their choice to have gender affirming surgery. It has been an honor and privilege to watch my child grow into themself, to claim a new name and new pronouns. It has been heartbreaking to realize that their progress is stalled by a constant awareness that their body is wrong for them. If you can empathize with all of the exhaustion I feel from the anxiety noise in my head that I described up above, I hope you can then turn that same empathy to imagining if your every movement, your own voice, felt wrong to you. The amount of sheer will it takes to keep pushing forward against that constant headwind of dysphoria is awe inspiring. For my kid, surgery is the gateway into a life with less headwind. Life is still life. Adulting is still complicated. But the constant noise will quiet down.

It took years for my kid to realize that surgery was what they needed to move forward.  Then we had to collect a pile of supporting medical evidence that they ought to be allowed access to this form of medical care. Then we waited six months to even get an appointment for a surgical consult.  Then we waited while insurance evaluated our paperwork offerings. We don’t get to pick our surgery date, we wait to be told when it will happen. It has now been nearly eighteen months in various waiting stages. During all of this waiting my kid couldn’t get a job or start college because we don’t know when surgery will land. I arranged my calendar for the first half of this year so that I could easily shuffle all obligations to manage post-surgical care. Finally we were told “sometime in April” which is good.

But then came the message that if we couldn’t come up with more paperwork (specifically a second Letter of Readiness for Surgery even though I’d previously been told that one was sufficient) by the end of February, we lose the April slot and go to the back of the line, which would put the surgery into August or September and in direct conflict with only events of my year that I can’t rearrange (Gen Con, the WXR retreat) Not to mention putting life on hold for nearly another six months.  It’s another piece of paper, should be easy. Theoretically. If I can get a doctor to see us on short notice, if that doctor isn’t transphobic in some way that hasn’t previously come to light, if the insurance company actually accepts the letter and doesn’t come up with some reason to reject it. 

We have been so very lucky in that every person, every doctor, every neighbor, every family member has been kind and accepting of my kid’s identity, even the ones who didn’t comprehend it. We got lucky again, despite the fact that kid’s long-term therapist is on maternity leave, despite our GP retiring last week, so we had to meet with an entirely new doctor. New doctor was 100% professional and her only questions were clarification requests to make sure that the letter she gives us meets all of the listed requirements. I did not have to cold call forty different doctors on the gender clinic’s list of gender-affirming doctors and beg, but I was prepared to.

So, all is well. Probably. Hopefully. There are still people and organizations who have power to deny us the surgery in April and my anxiety wants to plan for all the contingencies. We have done everything that is in our power to do at this time. Every time my brain wants to build a contingency tree, I instead focus it on the fact that currently all is well. My son who was struggling has bounced back and is doing much better. My daughter has re-established her emotional balance leaving only the annoyance of post-crash-paperwork. All the other world and community stuff is still out there, but I’m actively tuning it out because my circuits are overloaded.

Everything is fine, but my body has not exited fight or flight mode. I’m moving through the world as if surrounded by tigers that could pounce on me at any moment. I can feel something clenched up in my chest and I’m not sure it will unclench until we’ve reached post-surgical recovery.

I’m taking this weekend slow, not doing anything that isn’t essential, and being kind when I recognize how far under my usual capacity I’m operating. Yet I can’t stay in this mode for the next two months. I have to find ways to do creative work despite the noise in my head and the omnipresent anxiety spikes which I have to keep pruning lest they turn into full-blown catastrophization spirals.

In order to do that, I think back to the hours right after my daughter’s crash, how we brought her to our house and stopped her from obsessing over the if/only thoughts. We distracted her with a Tetris game. (Did you know that science suggest that playing Tetris in the hours right after a traumatic event reduces the severity of PTSD related to that event? Giving the adrenaline-soaked brain something rhythmic to hyperfocus on really helps.)  So I’ve picked up a new pattern matching game which I’m playing a lot of this weekend. Starting Monday I’ll follow the script we used on the day after the accident, where my daughter still hung out with us and we prevented obsessing, but she decided to repair my purse for me. It was a small, concrete project which made the world better. I notice that when I do focus on small concrete tasks the anxiety doesn’t have space to ping around as much. So I’ll be keeping busy, trying to experience as much normal as possible.

Will my creative output be reduced in the next month? I can’t tell yet, and that is the wrong question. Measuring output is the wrong focus for me right now. Instead I need to slice my work into small portions and acknowledge each tiny moment of completion. Small task after small task will carry me forward until I have enough balance to look up from what is right in front of me and think longer thoughts again.

Though I would really like for next week to be boring. In fact, on Thursday evening as I was driving my other son (the fourth child who has not featured in this letter prior to this paragraph) home from work, I told him he was under orders to have a very boring weekend. It could be as interesting and pleasant as possible for him, it just needed to be boring for ME. He laughed and agreed that he would do his very best to be boring. So far so good.

Readers, thank you for spending time with this letter even though it verged more into the personal and familial than I usually do. I suspect writing it all out in this way is one of my ways to process it. I hope that your week has been far less eventful than my past week has been. And if you are wresting with events of your own, I hope you are able to be kind and patient with yourself as you find your way through them.

All the best,

Sandra